Party at the Puddle: Recap

Man, talk about a parrrrrty!

Party at the Puddle went swimmingly!  The event stayed packed until the very end with long, long lines of students waiting patiently (and, well, not so patiently) for free food (that waOn Stage Party at the Puddles delicious, by the way).  Many students enjoyed making a mini-terrarium inside a mason jar for a craft while others preferred the carnival games on the side, which also included an old-school dunk tank!  Of course, many lounged around the grass, watching whichever respective artist was on at the time.  The music portion went well, besides the fact that we went about 20 minutes over the official event end time.  But even that wasn’t a big enough bump to knock us over.

Throughout the event, attendees stayed engaged on social media due to the photo contest I had set up.  Attendees were encouraged to tag us in their photos and add “#PuddleParty” to their captions.  Periodically, we would randomly choose users’ photos and then announce the winners of chocolate-filled mason jars on stage.#PuddleParty Entry  Many people Instagrammed and tweeted @RUPARutgers, but of course, there could only be 4 winners for the night.  Win or lose, almost everyone who tweeted @RUPARutgers got a reply back!

The mix and flurry of activities for students to participate in provided a well-rounded experience for attendees.

American Lions Promo

Party at the Puddle 1

Party at the Puddle 2

Party at the Puddle 3

I feel confident that my goal of creating memories for other people has been accomplished thanks to Party at the Puddle.

Stay tuned,

Roxanne

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Party at the Party at the Puddle Street Team

In my Party at the Puddle promotion plan that I outlined very briefly in a previous blog post, I mentioned that I would build in an in-person marketing opportunity via street team.  Today, we had a street team on Douglass (since that’s where the event will take place) from 12pm to 1:45Party at the Puddle 2pm.  Originally, the street team was supposed to be from 12pm until 3:30pm, but no one was able to staff the later shift so we had to end early.  The weather was sunny, beautiful, and warm, which was perfect for our outdoor location in the George Street plaza (right behind the Douglass Student Center).

At street teams, I always encourage my Marketing Assistant Directors (MADs) to have a special theme or item at their table.  For example, Rendell, the Comedy & Media MAD, usually buys cupcakes and cookies for his street team since free food ALWAYS equals broke college students rushing over to the table.  For this street team, we had assorted mini Hershey’s chocolate bars because who doesn’t love candy that you can easily eat 5+ pieces of in one sitting?

Party at the Puddle

While I was setting up the table, I realized there were no current flyers in the marketing bin.  We still didn’t even have a flyer for Party at the Puddle even though the event is in exactly 2 days.  To quickly improvise since the table was looking empty and I’ll admit I was a little bored, I spelled out “Puddle Party” in the mini chocolates.  It served as a temporary flyer and was also a way of grabbing peoples’ attentions.

While we tabled and tried to engage passerbys, we played local/New Brunswick music (very fitting, wouldn’t you agree?).  We started out playing bands we had seen at basement shows, like ROMP, even though they are unable to perform on Thursday at the event.  Then, we began playing music from all of the bands that are performing at Party at the Puddle, including WistewParty at the Puddle 3ria, Eagle Daddy, American Lions, Little Rose, Fiscal Cliff, and Cold Weather Company.  Mostly everyone e engaged surprisingly already knew about Party at the Puddle!  It is interesting to note that most of the people who passed by said they had heard of the event via Facebook event page.  For survey results, I am already predicting that a majority of the event attendees heard about the event via “social media.”  The next biggest category will be that the attendees discovered the event through a “friend.”

Current to do list:

  • Request finals on the Party at the Puddle flyer ASAP.
  • Continue social media promotion of the event — more specifically, map out which artist will be promoted and when.
  • Send bands last minute reminders.

Stay tuned,

Roxanne

Party at the Puddle: Social Media Promo Plan

RUPA promoted events through all channels (digital, in-person, and print), but our presence is most prevalent on social media.  We drop all events first on Facebook and Twitter.  Given that social media is our primary means of promotion, I build in Party at the Puddle supporting posts in the Marketing committee’s social media content calendar for April.  Each month, I make a content calendar that dictates what type of post should be posted and when so that our social media accounts are not over saturated with event promotion.  The first few posts I assigned to Taylor, the Traditions & Community MAD, since Party at the Puddle is primarily a T&C event with a music portion.  The remaining posts I assigned to myself in order to promote each of the artists performing, much like Bonnaroo and Coachella do.

Original photo was accidentally deleted; current replacement photo taken on 5/3.

Can this technically be considered Rutgers’ mini music and arts festival? *Original photo was accidentally deleted; current replacement photo taken on 5/3.

So far, the event’s social media presence continues to grow given that over 2,000 students (almost 3,000 students) have RSVP’ed “Going” to the event.  Since the Concerts & Coffeehouses committee had extra money left over from Beats on the Banks and we are now expecting close to 3k people, we are doubling the food budget and ordering more food to accommodate the expected turnout.

This is totally going to be a mini music festival… but minus the flower crowns and floppy hats.

Stay tuned,

Roxanne

Party at the Puddle: Contracts & Timelines

Contracts and timelines have been built, edited, and sent!

Check out our fancy DOS timeline (also includes our merch and rain date timeline)!

Check out our fancy DOS timeline (also includes our merch and rain date timeline)!

The day of show timeline was easier to build than I had been expecting.  It worked out perfectly since a few of the bands had requested earlier spots while some bands preferred to play later in the evening.  As evident from the timeline, this is a tight schedule since there are 6 bands playing.  My only concern is running over time, but even that shouldn’t be too much of an issue.  As for my to do list, the only item still on it is: Continue promoting artists via social media.

The end is near, y’all!

Stay tuned,

Roxanne

Party at the Puddle: Facebook Attendance

It’s only been TWO days since Party at the Puddle officially dropped on Facebook, but the event already has over one thousand people RSVP’ed as “Going”!  Of course, how reliable is a Facebook RSVP really though?  Still, it’s incredible to see the event get so much attention in a liParty at the Puddle Facebook Event Pgmited amount of time.

The impact of successful events on brand equity is exceptionally important.  In a study done by Zarantonello and Schmitt (2013), “event attendance has a positive impact on brand equity” (p. 255).  Events give attendees the chance to directly interact with and experience the brand.  Successful, meaningful events can change audiences’ perceptions of the entire brand.  Being at an event usually means “being fully immersed in a physical space that stimulates all consumers’ senses, and encourages them to be active participants and to interact with the surrounding environment” (Zarantonello & Schmitt, 2013, p. 261).  Wanting event attendees to have a complete experience, we/RUPA is strategically and creatively planning and preparing for Party at the Puddle.  We will have free food (calling all broke college students), carnival games (even a dunk tank!), arts and crafts (who wouldn’t want to do a craft involving a mason jar?), and of course- live music!

If Facebook attendance continues to grow and is any sign of how many people will actually be there, this event will really impact how attendees experience RUPA.  A major part of how we plan events is how we think the attendees will experience the event.  To us, it’s now just about the artist performing or the notable person speaking or giving a lecture, it’s about what attendees will remember and feel.  At the very first RUPA event I worked (Beats on the Banks ft. Alesso), I remember the good music and amazing production, but the memory that stands out the most to me is looking out at the crowd and feeling a sense of cohesiveness — there were over 4,000 diverse students of all different ethnicities, majors, minors, towns, etc., but here we were all dancing and enjoying the same concert.

If there is anything I hope to accomplish with Party at the Puddle, I hope to help people and friends make memories.

Stay tuned,

Roxanne

Capstone Event: Sitting, Waiting, Wishing

*Play while reading blog post.

Proposal emails were sent out to the prospective bands about 5 days ago; currently, 5 local bands are confirmed: American Lions, Cold Weather Company, Fiscal Cliff, Eagle Daddy, and Wisteria.  This is a stellar lineup so far and adding one more band would solidify our local band lineup.

Me and some friends at a basement show -- are we punk enough yet?

Me and some friends at a basement show — are we punk enough yet?

Although we had a tiny bit of money left in the Concerts & Coffeehouses budget to potentially book an outside touring artist for about $1,000, I chose to feature local/New Brunswick bands instead — kind of like an above-ground basement show.  Last year, “New Brunswick basements” were ranked as the “#4 place to see indie bands in New Jersey” (Kate, 2014).  New Brunswick fosters such a “do-it-yourself” environment that I wanted to celebrate the local musicians who are currently doing so.  Most of the bands that we have confirmed thus far are known to play mostly in New Brunswick basements, which “typically feature known or up-and-coming punk bands, both local and those that drive hundreds of miles” (Sanchez et. al., 2010, p. 1).  Having been to plenty of New Brunswick basement shows, I want the Capstone event to have the same feel of community, subculture, and support.

Stay tuned,

Roxanne

EDIT [4/7/15 at 10:23 AM]:

After giving them a full 6 days after the initial email, Rachel and I have sent follow-up emails to the bands who have not yet responded.  Notice that I have blacked out the title of the Capstone event and the band’s name since I’m not trying to throw shade at anyone for having a delayed response.

Follow-Up Email

Capstone Event: Bands & Production

As I mentioned in a previous blog post, part of my Capstone will be an end-of-year music event that I will have planned and promoted.  Since the event hasn’t officially “dropped” on RUPA’s Facebook, I am temporarily unable to share the event title.  For now, I will refer to this music event as “Capstone event.”

Since Beats on the Banks is fast approaching (countdown: 16 days), the Concerts & Coffeehouses committee has been focusing solely on that event leaving me to really take initiative with planning for the Capstone event.  Rachel, a Concerts & Coffeehouses Assistant Director, will be helping me carry out tasks related to the music portion of the event that I am responsible for.  As of today, we have confirmed production for the event.  This means that stage and sound is all accounted for.  The process was fairly painless since we used our normal guys (K Sound) and they always know what stage is needed for what location.

After gathering a mental list of local/New Brunswick bands that I am fond of and that have also supported RUPA in the past, Rachel and I began to reach out to the bands.  We emailed 11 bands total and are eager to hear back from them so that we can begin building our day of show timeline, rain date timeline, and merch timeline.  So far, we’ve heard back from 4 bands, which really is a great start.  Two bands need to check with other members to see if they are available for the event while the two other bands immediately confirmed their attendance giving a preferred set time.

Email to Bands

We’re off to a great start in planning for the event!  Below is a to do list for the event:

  • Confirm more bands (should be about 6 total).
  • Create and send day of show, rain date, and merch timeline.
  • Edit and send Standard Services Agreement (our form of a contract) to all bands.
  • Create and implement a promotional plan.

Stay tuned,

Roxanne

Relaunch of Rox and Roll

*Play while reading blog post*

Welcome to the relaunch of Rox and Roll! Originally, this blog was created solely for my Strategic Presentation Methods in Digital Media class (read: #tbt), but I chose to continue the blog with supplemental posts long after the class had ended. A couple months after the class had already ended, my blog posts fizzled out slowly as I pursued many other professional endeavors.

A couple weeks ago, as I was sitting in my Capstone class, I was asked to think of a subject for my final culminating senior project that would conclude my minor in Digital Communication, Information, and Media — I remembered Rox and Roll. Now, more than a year after Rox and Roll was started, I find myself typing this revival blog post. Given how much I enjoyed blogging, I have chosen to document my Capstone topic via Rox and Roll.

For my Capstone project, I will be utilizing my position in the Rutgers University Programming Association (RUPA) as the Director of Marketing (a small promotion from when I first started the blog) to plan the music portion of a festival-like event, which will feature free food, fun activities, and an arts-and-crafts section. I will be responsible for all planning and contracting of artists, all of whom will be local/New Brunswick/DIY bands. In addition to the planning of the concert, I will be responsible for promotion surrounding the event. I will often post about ideal social media promotion methods and real-world executions of these practices. Everything- struggles, plans, thoughts, success- will be documented on Rox and Roll. And, of course, all experiences and encounters with music, both good and bad, will be blogged about.

I said it in my inaugural post on Rox and Roll, and I’ll say it again: Rox and Roll is a blank canvas. So stick around as I resume my amateur writing.

Stay tuned,

Roxanne